Workflow Step: Keep a Record

Save something from a workflow run so a later run can look it up, like the last reading or a customer's last order.

Workflows workflows steps records storage

What Keep a record does

Keep a record saves something so a later run, of this workflow or another one, can find it with Look something up. For example, you can keep each fridge reading, then send a warning if today's is much warmer than the last one.

Set it up

List: The name of the collection, like readings or orders. Look something up uses the same name.
Filed under: What you'll look it up by later, like the fridge's name or a customer's email address. Leave it empty if you'll only ever look at the list as a whole.
What to keep: The value to keep. Leave it empty to keep everything the run knows at that point. That's usually the right choice, because data you don't keep can't be recovered later.
Keep for: How long to keep each record: 30 days, 90 days, 6 months, or 1 year.

Records belong to your account and are shared by all its workflows.

After it runs

The step saves data.<step id>.id, the new record's ID.